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Privacy Policy

Who Are We?

https://www.warriorspiritadventures.com.au
Warrior Spirit Adventures

ABN: 47 310 386 209

 

Warrior Spirit Adventures (WSA) is committed to complying with the Australian Privacy Principles as detailed in the Privacy Amendment (Enhancing Privacy Protection) Act 2012, which amends the Privacy Act 1988 and subsequent reforms to this act in March 2014 which now frames requirements for privacy provisions of all applicable legislation.

This Privacy Statement outlines how we may collect, use, hold, disclose and otherwise handle personal information in the course of our operations.

What kinds of personal information does WSA collect and hold?

“Personal information” is information or an opinion about an identified individual, or an individual who is reasonably identifiable, whether the information or opinion is true or not and whether recorded in a material form or not. This includes information we have collected from schools, other organisations, students and parents. It should be noted that where information is given by a guardian on behalf of a child that this information is treated as if it had been received from that child and the privacy of the information provided is therefore protected in the same way as for an individual. Generally, the kinds of personal information WSA collects are:

  • contact and identification information such as name, address, telephone number, email address and date of birth;
  • emergency contact details and next of kin;
  • banking details;
  • sensitive information (e.g. information about health, dietary requirements, injuries, medical history, specific conditions, criminal record) which will only be collected with the consent of the individual;
  • where it concerns an application for a position with WSA, information about an individual’s education and work history, qualifications and skills, and the opinions of others about work performance; and
  • other information required for WSA’s functions and activities.

In some circumstances WSA may also hold other personal information provided by an individual.

Email Information

If you choose to correspond with us through email, we may retain the content of your email messages together with your email address and our responses. We provide the same protections for these electronic communications that we employ in the maintenance of information received by mail and telephone.

Web Site Use Information

Similar to other commercial Web sites, our Web site utilizes a standard technology called “cookies” (see explanation below, “What Are Cookies?”) and web server log files to collect information about how our Web site is used. Information gathered through cookies and Web server logs may include the date and time of visits, the pages viewed, time spent at our Web site, and the Web sites visited just before and just after our Web site.

How does WSA collect personal information?

Personal information will be collected directly by an individual who:

  • completes an online or hard copy form in relation to WSA services;
  • in the course of applying for a position with WSA, complete an application for employment form or submit a resume, either online or in hard copy, and/or attends an interview; and
  • otherwise provide WSA with personal information in person or via telephone, email, SMS, post or other means, whether at WSA’s request or through an individual’s own initiative.

Personal information may also be collected from a source other than directly from an individual, such as from:

  • educational organisations, e.g. a school or from a child’s school;
  • family members and relatives (e.g. parents);
  • community groups and religious organisations;
  • an individual’s employer or the organisation that an individual works with;
  • sporting groups;
  • for recruitment purposes, from any of former or current employers and work colleagues, professional associations, registration bodies and educational institutions; and
  • agencies that undertake criminal history checks and working with children checks.

Generally, WSA will only collect personal information from sources other than an individual if it is unreasonable or impracticable to collect the personal information from that individual.

Why does WSA need personal information?

WSA collects, holds, uses and discloses personal information where it is reasonably necessary for the purposes of carrying out its functions and activities, including:

  • booking, organising and administering outdoor experiences for school students and community members, including assessing accommodation needs, catering requirements, and the like;
  • responding to health-related or dietary incidents that may arise;
  • conducting risk assessments and hazard identification;
  • accounting, billing and other internal administrative purposes; assessing an application for employment with WSA or otherwise for the purpose of engaging an individual as a contractor or consultant; and
  • any other legal requirement.

WSA may also use personal information for purposes related to the above purposes and for which an individual would reasonably expect WSA to do so in the circumstances, or where that individual has consented or the use is otherwise in accordance with law.

An individual is under no obligation to provide personal information to WSA. However, without certain information from that individual, WSA may not be able to provide its services. (For example, failing to provide certain information may preclude participation in camps or activities organised and administered by WSA, or in a recruitment context, may limit our ability to consider that individual for employment.)

Disclosure of personal information

WSA discloses personal information for the purpose for which we collect it. Generally, WSA will only disclose personal information for a purpose set out above. This may include disclosing personal information to:

  • third parties engaged to perform administrative or other business management functions;
  • WSA’s subcontractors, including activity specialists, venue owners and catering contractors;
  • doctors, hospital and/or police in the event of an emergency incident involving an individual;
  • WSA’s professional advisors and consultants;
  • insurance providers;
  • where an individual is applying for a position with WSA, referees, former employers and colleagues, and relevant bodies that conduct background checks;
  • any other entity with the individuals consent, or to whom disclosure is required or authorised by law.

WSA’s disclosures of personal information to third parties are made on a confidential basis or otherwise in accordance with law. WSA may also disclose personal information with an individual’s consent or if disclosure is required or authorised by law. As WSA is committed to protecting the privacy of individuals, we will view unauthorised disclosure or access to personal information by our employees, contractors or agents as a serious breach of this policy. Appropriate action (which may include disciplinary or legal action) will be taken in such cases.

Direct Marketing

WSA may use and disclose personal information in order to inform an individual of services that may be of interest. In the event an individual does not wish to receive such communications, that individual can opt-out by contacting WSA via the contact details set out below or through any opt-out mechanism contained in a marketing communication.


Security of personal information

WSA takes reasonable steps to ensure that the personal information it holds is protected from misuse, interference and loss and from unauthorised access, modification or disclosure. WSA holds personal information in both hard copy and electronic forms in secure databases on secure premises, accessible only by authorised staff.  WSA will destroy or de-identify personal information in circumstances where it is no longer required, unless WSA is otherwise required or authorised by law to retain the information.

How to access and correct an individual’s personal information

WSA takes steps reasonable in the circumstances to ensure personal information it holds is accurate, up-to-date, complete, relevant and not misleading. Under the Act, an individual has a right to access and seek correction of that individual’s personal information that is collected and held by WSA. If at any time an individual would like to access or correct the personal information that WSA holds about that individual or more information on WSA’s approach to privacy is sought, please contact WSA on the details set out below. WSA will grant access to the extent required or authorised by the Act or other law and take steps reasonable in the circumstances to correct personal information where necessary and appropriate. To obtain access to an individual’s personal information:

  • that individual will need to provide proof of identity to ensure that personal information is provided only to the correct individuals and that the privacy of others is protected; and
  • WSA requests that the individual is reasonably specific about the information required.

If WSA refuses a request to access or correct personal information, WSA will provide written reasons for the refusal and details of complaint mechanisms. WSA will also take steps reasonable in the circumstance to provide access in a manner that meets the individual’s needs and the needs of WSA.   WSA will endeavour to respond to requests to access or correct personal information within 30 days from the date of the request.

 

What are cookies?

A cookie is a very small text document, which often includes an anonymous unique identifier. When you visit a Web site, that site’s computer asks your computer for permission to store this file in a part of your hard drive specifically designated for cookies. Each Web site can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a Web site to access the cookies it has already sent to you, not the cookies sent to you by other sites. Browsers are usually set to accept cookies. However, if you would prefer not to receive cookies, you may alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, it is possible that some areas of our site will not function as effectively when viewed by the users. A cookie cannot retrieve any other data from your hard drive or pass on computer viruses.

How do we use information we collect from cookies?

As you visit and browse our Web site, the site uses cookies to differentiate you from other users. In some cases, we also use cookies to prevent you from having to log in more than is necessary for security. Cookies, in conjunction with our Web server’s log files, allow us to calculate the aggregate number of people visiting our Web site and which parts of the site are most popular. This helps us gather feedback to constantly improve our Web site and better serve our clients. Cookies do not allow us to gather any personal information about you and we do not intentionally store any personal information that your browser provided to us in your cookies.

IP addresses

IP addresses are used by your computer every time you are connected to the Internet. Your IP address is a number that is used by computers on the network to identify your computer. IP addresses are automatically collected by our web server as part of demographic and profile data known as traffic data so that data (such as the Web pages you request) can be sent to you.

Sharing and selling information

We do not share, sell, lend or lease any of the information that uniquely identify a subscriber (such as email addresses or personal details) with anyone except to the extent it is necessary to provide services that you have requested.

What about legally compelled disclosure of information?

We may disclose information when legally compelled to do so, in other words, when we, in good faith, believe that the law requires it or for the protection of our legal rights. We may also disclose account information when we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be violating our Terms of Service or to protect the safety of our users and the Public.

What about other web sites linked to our web site?

We are not responsible for the practices employed by Web sites linked to or from our Web site or the information or content contained therein. Often links to other Web sites are provided solely as pointers to information on topics that may be useful to the users of our Web site.

Please remember that when you use a link to go from our Website to another web site, our Privacy Policy is no longer in effect. Your browsing and interaction on any other web site, including web sites, which have a link on our Website, is subject to that Web site’s own rules and policies. Please read over those rules and policies before proceeding.

Your consent

By using our Web site you consent to our collection and use of your personal information as described in this Privacy Policy. We reserve the right to amend this privacy policy at any time with or without notice.

Our commitment to data security

Please note that your information will be stored and processed on our computers in Australia and the United States. The laws on holding personal data in Australia and the United States may be less stringent than the laws of your Country of residence or citizenship. To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Choice / opt-in / opt-out

We allow visitors to unsubscribe so that they will not receive future messages. After unsubscribing we will discontinue sending the particular messages as soon as technically feasible.

Acquisition or changes in ownership

In the event that the web site (or a substantial portion of its assets) is acquired, your information would be considered part of those assets, and may be part of those assets that are transferred.

Policy modifications

We may change this Privacy Policy from time to time. If/when changes are made to this privacy policy, we will email users who have given us permission to do so. We will post any changes here, so be sure to check back periodically. However, please be assured that if the Privacy Policy changes in the future, we will not use the personal information you have submitted to us under this Privacy Policy in a manner that is materially inconsistent with this Privacy Policy, without your prior consent.

 

How to contact us

For further information or enquiries regarding personal information, or if an individual would like to opt-out of receiving any promotional or marketing communications, please contact

Darren Fielding

Email: darren@warriorspiritadventures.com.au
Phone: 0425 766 024